Employers

When to Report

Within 20 days after hiring a new or rehired employee

What to Report

• •  Federal Employer ID Number (FEIN)
• •  Employee name
• •  Employer name and address
• •  Employee address
• •  Employee SSN
• •  Employee date of hire

Optional Information

• •  Health insurance availability
• •  Employer phone and fax number
• •  Employee date of birth
• •  Employer State of hire
• •  Employer email address

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Employers with employees who work in more than one state may report all new hires and rehires to one state.

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Florida employers can send child support payments by Electronic Funds Transfer (EFT), electronic check or credit card. For more information, go to: How to Pay.

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Requirements

Once you get an Income Deduction Notice, you must begin withholding wages immediately for the employee or subcontractor. Go to How to Pay for payment information.

Tell us immediately when an employee no longer works for you. Any information you can provide on the former employee’s new employment would be helpful.

Call our Employer Line at 1-866-435-2763 to report employee changes.

Limits on Withholding

The Federal Consumer Credit Protection Act limits the amount you can withhold from an employee’s wages to meet child support and other obligations. The limits are designed to protect a portion of the employee’s earnings for living expenses. Go to the Consumer Credit Protection Act for more information.

There are mandatory deductions that must be made from an employee’s paycheck such as FICA taxes, unemployment. The income remaining after these mandatory deductions is "disposable income" and is available for child support payment withholding.

The maximum allowable amount that can be withheld from an employee to pay child support depends on two factors:

• Whether the employee has new dependents
• Whether the income deduction notice includes arrears payments (a periodic repayment for past-due child support).

The maximum percentages that may be withheld from the employee’s wages are:

Although the income deduction notice specifies a certain sum, federal and state consumer protection limits may override these instructions.

For withholding information about bonuses, severance pay, lump sum payments and settlement payments, fax the employee’s name and case number to us at 850-488-8579. Please allow 72 hours response time.

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Requirements

If you offer dependent health insurance, you must enroll the eligible children into a plan when told that an employee is required by a support order to provide health insurance.

When you receive a National Medical Support Notice, you must:

• Enroll the children in the parent’s health insurance plan, or respond to us with the reason they are not eligible for enrollment, within 20 business days of the date of the notice
• Withhold from the employee’s wages their share of premiums for health insurance
• Maintain enrollment for any child unless either the support order ends, the child is enrolled in a comparable insurance, or you stop dependent health insurance for all your employees
• Tell us of any changes or lapses in health insurance or if the employee stops working for you

The National Medical Support Notice contains:

• Part A, Notice to Withhold for Health Care Coverage - If the person listed on the form is not your employee or if family health care coverage is not available, complete the Employer Response part of the notice and send all of Part A to us within 20 business days of the date of the notice.
• Part B, Medical Support Notice to the Plan Administrator - If family health care coverage is available for eligible children, send this form to the administrator of the health plan within 20 business days of the date of the notice. The employer completes this form if they are the health plan administrator.

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Electronic Payment

This is a safe and efficient way to send wage withheld child support payments.

Employers must send support payments electronically if they had 10 or more employees during the prior state fiscal year (July 1 - June 30) OR were subject to and paid tax to the Department of Revenue that was $20,000 or more.

For more information on how to send payments electronically, go to www.floridasdu.com. For electronic payment questions call the State Disbursement Unit EFT Marketing at 850-205-8227 or e-mail
flsdu.eftinfo@acs-inc.com.

If an employer is unable to pay support electronically, a Request for Waiver can be completed.

Pay online by credit card or electronic check at:

www.ExpertPay.com

Or

www.MyFloridaCounty.com - There is a $7.50 processing fee to make payments through this website.

Pay by Check

Employers can pay by check if they do not meet the electronic payment requirements above.

Mail payments to the Florida State Disbursement Unit at:

State Disbursement Unit
P.O. Box 8500
Tallahassee, Florida 32314-8500

Include on the payment the:

• employee’s social security number
• depository number/case number

You may combine child support payments from several employees into one check. However, clearly list what payment amounts are for which employee. We must be able to identify the payer and the amount to make sure the right family gets the right child support payment.

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