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Request Assessment Roll Data

What Is a Public Record?

Public Records are documents, papers, letters, maps, books, audio and video tapes, photographs, films, sound recordings, or other material regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by the Department, which are used to perpetuate, communicate or formalize knowledge. Florida Statutes, Chapter 119, requires the Department of Revenue to provide public records request with exempt records redacted.


What Types of Data Are Available?

Assessment rolls are the three data sets received from county property appraisers known as the real property roll (NAL), tangible personal property roll (NAP), and the sales data file (SDF). These rolls are sent to the Department of Revenue (Department) approximately four times per year and the submissions are known as the Sales Submission (April 1), Preliminary Roll (July 1), Pre-Value Adjustment Board (VAB) Final Roll (beginning in October), and/or the Post-VAB Final Roll (which the Department can receive at any time within two years following the assessment year).

For more information about the data available, please refer to the most current User’s Guide for Department Property Tax Data Files*.

Where Can I Find Assessment Roll Data?

You can find the most current Florida Property Assessment Data by visiting our Data Portal Website and looking under the "Tax Rolls" section.

In order to get previous year’s data, please make a public records request.

What Exemptions Might Apply?

Because of the sensitive nature of the data on the assessment rolls, public records requests for roll data must be handled carefully and in accordance with Florida law. In particular, confidential and exempt data, including social security numbers, are redacted. Also, any data that could disclose specific information about individuals in certain classes protected by Chapter 119, F.S. is also exempt from disclosure.

The program’s policy for handling confidential and/or exempt data is based on Florida Public Records Law, Florida Attorney General Opinions, the Department’s Public Records Policy and Procedures, and memorandums from the Department’s Office of General Counsel, which directly address public records requests of assessment roll data. For more information, please read the Department of Revenue’s Open Government Bill of Rights page.

How Do I Make a Public Records Request?

You can make your public record request in a variety of ways:

For Assessment Roll Data Files (NAL, NAP, SDF or GIS Data Files)

In order to expedite your request for data files, please use the Public Records Request Assessment Roll Data form. You can download and email the completed form to PTOTechnology@dor.state.fl.us or you can fill out the PDF form and use the "Send Email" option. Please note that completing this form is not a requirement to receive your requested items. Read the "Assessment Roll Data Records Request Frequently Asked Questions" section below to learn more.

By Email:
By Regular Mail:
Florida Department of Revenue
Property Tax Oversight Program
PO Box 3000
Tallahassee, FL 32315-3000
By Telephone:
(850) 717-6655
By Fax:
(850) 488-9482

Is There a Cost for Requesting Assessment Roll Data?

Please be aware that we are required to redact all confidential and/or exempt information from your request (including, for all requests for assessment roll data, current confidential information from prior year’s assessment rolls). This will be done in the timeliest manner. However, for all requests which require extensive use of information technology resources or extensive clerical or supervisory assistance to complete, a charge may be assessed. We will be able to give you an estimate of the cost, if any, and the time necessary to fulfill your request after we have reviewed the extent of your request.


Assessment Roll Data Records Request Frequently Asked Questions

  • How many years' worth of data do you have?
    • Currently for assessment roll data files, we have data from 2002 to the current year. For GIS data files, we have data from 2005 to the current year.
  • How will I receive the data files?
    • Assessment Roll Files

      If the file size is less than 10MB, we can email the data directly to you. If the file is larger than 10MB, we can provide you with a FTP site to download the data.

      GIS Shapefiles

      If the file size is less than 10MB, we can email the data directly to you. If the file is more than 10MB and our FTP has sufficient space at the time of the request, we can provide you with a FTP site to download the data. However, any file size larger than the space allocated on the FTP will require an external storage device that has sufficient space for the requested data. If this is applicable, we will provide you with our mailing address to send us an external storage device.

  • What are the differences between the types of submissions?
    • The submission types indicate the sequence of receiving the files from the counties. The Sales submissions are due by April 1st and include sales for the previous year but the assessments are for the previous year. The Preliminary submissions are due by July 1st. The Final submissions are submitted to our department beginning in October.
  • What are the differences between NAL, SDF, or NAP?
    • NAL stands for Name, Address, and Legal. The NAL data files contain the last two sales, if applicable. SDF stands for Sales Data Files. SDF data files only contain records with sales. NAP stands for Name, Address, and Personal Tangible Personal Property.

      For detailed information regarding the different types, please refer to the User Guide*.
      Note: The SDF and NAL files are processed as a paired set. If you only want the sales files, please request SDF files only.

Note: * Links marked with an asterisk point to our FTP server.